Using Power Point

By, Suzi Israelsson

	Auto Content Wizard		Inserting pictures from a file.
	Menu & Viewing		Slide Backgrounds
	Word Art		Active links to web pages.
	Clip Art		Adding transitions, effects & sounds.
	Master Slide		Printing & Presentation

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Many of the tools that are used in Power Point are also used with Word so feel free to check out the tutorial on using Word as well!!!!!

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Auto Content Wizard

Auto Content Wizard: This is the quickest way to get going with using Power Point. Simply click through the outline, make some choices, and there you go!
	Once you click on the AutoContent Wizard "OK" button you will have a screen appear with an outline that looks like what you see to the left. As you move through the wizard, the green square will move down the outline until you reach "Finish".

You are able to go back and make changes as long as you are in the outline by clicking on the <Back or Next> buttons. Once you click "Finish", your slide show will appear and you will no longer be able to go back into the wizard for this show.

Above is a snap shot of what the menu bar looks like in using Microsoft Power Point. Notice the menu bar changes depending what program you are running! To add or delete toolbars that are on display you click on view, drag down to toolbars and then select or deselect the various toolbars. If a toolbar is already open you can simply click on the window and it will turn off. The picture to the left shows you how to get there. Viewing documents: At the bottom left hand side of the screen you will see these icons. When you click on an icon it will change the view of your slide show. 1. Slide View 2. Outline View 3. Slide Sorter View 4. Notes Page View 5. Slide Show

Okay, so let's go....

Once you are in Power Point and you have created a show using the wizard go ahead and click on the icon for "Slide Show Sorter".

If you forget what an icon represents, simply move your cursor over the icon and after a couple of seconds it will show you!

As you select a slide to view, it will be highlighted with a black line around it.

Here, the first slide has been selected. If I click on the second slide, the black border would be on slide two and no longer on slide one! Once I choose a slide to work on I can then click on the Slide View Icon and a worksheet will appear. The slide view icon is the first one on the left.

Here we have a small picture of the second slide. If you look at this in outline mode you will see that Characters would be at one level and the list of characters would be the next level in. Each is in it's own text box on the work sheet. The graphics have been inserted through clipart. I added these pictures from a clip art collection as well as what was included with Microsoft's selection.

This shows a text box. All you have to do to see this box is click on the text area and it will appear. You can change the size of your box by click and dragging the "Anchors" or the little white boxes that are found on the sides and corners of the box. Type in your text. You can change the size, font, & color of the text if desired but the wizard automatically puts your text in a color for you! Go ahead and explore the tools we have gone over now. Enjoy!

 

Word Art : Using Word Art in Power Point turns your text into a graphic. It gives an artistic flair to your titles. Let's check it out!!! Go up to the Menu Bar, click on Insert, drag down to Picture, continue to drag across and down to Word Art. Your Word Art Gallery will appear. Simply click on the design of your choice and then click the "OK" button. To edit your Word Art after it has been inserted simply double click on it. You can click and drag your Word Art to move it around the document or click and drag on the achors, the little white squares around the perimeter, to change it's size. This little anchor changes to slant of your word art.

Be sure the text is highlighted, then you can delete it and insert the text of your choice. Word Art automatically has a size & font selected for you but you can change these if desired by clicking on the arrow keys. You can also select Bold or Italic. Once you have decided what you want simply click on the OK button and your Word Art will be inserted!!! Ta Da!

Clip art: Using Clip Art in Power Point turns your presentation into a real show. Let's check it out!!! Go up to the Menu Bar, click on Insert, drag down to Picture, continue to drag across to Clip Art. Your Clip Art Gallery will appear. Simply click on the graphic of your choice and then click the "OK" button. To edit your Clip Art after it has been inserted simply double click on it and the gallery will reappear.

You can click and drag your graphic to move it around the document or click and drag on the achors, the little white squares around the perimeter, to change the size. You can also copy and paste the graphic to save time editing each one. This helps when it is being used multiple times. You can also insert graphics through the Slide Master if you want it on every slide. Read on to the next section for more information about Slide Master!

Master Slide: This is an option that will place information or graphics on every slide of your presentation except for the Title Page. To use the Master Slide feature go to your Menu Bar, click on View, drag down to Master, drag across to Slide Master. Once you are done with Slide Master simply close the little Master Slide window shown in the picture below. Then click on the slide viewer icon to see all of your slides and Vwaaaaalllla!!!

Above shows you what your slide will look like as a finished product.   Page Numbers: I struggled with activating the page number. through the Master Slide option. Then I found through trial and error (lots of error) the following....

I found two ways to get there. Go to the Menu Bar, click on Insert, drag to Slide Number, click OK with the warning box.
OR... Go to the Menu Bar, click on View, drag to Header and Footer. Select the Slide Number box, then apply to all!

Inserting pictures from a file. Go to the Menu Bar, click on Insert, drag down to Picture and then across to From File. At this point a new window will appear that will allow you to search your computer for the file you want to insert. Reminder: Create a folder to contain all the pictures you will be inserting into your Power Point Project. This makes it much easier for inserting multiple pictures and helps prevent broken links. I usually keep a folder with all images used for my Power Point in my Power Point Project's own Folder. If I have media, sound bites, or video clips that I am inserting, I usually keep that in a file inside the Power Point Project's Folder as well! The best part of this organization is that if and when you share your project with others you simply click and drag the whole folder! Easy???

You can modify your search by making changes in the drop down window as shown to the side. If you are not seeing your photo, click on All Files. If you are seeing way too many files, you can select All Picture Files and then only those with pictures will appear.

Backgrounds: If desired, you can modify or create your own background for one or duplicate slides within your slide show. 1) You start by going to the Menu Bar, click on Format and drag to Background. The background window will appear. It is displayed in the next picture. I have also selected the drop down bar to show the extended features. 2) There are so many featuers to choose from. What ever you select be sure to remember to click the "Apply" key before closing the window. You may also select "Apply to All" and then what you have designed will appear on every slide in your show! 3) There are many choices under fill effects to explore.

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Links

Making an active link within your Power Point Show can be oh, so easy once we learn how.

1) Select by highlighting where you want your link activated. 2)Go to the top of the Toolbar and select the Hyperlink Icon. It is the little globe with a chain link under it.Get it? Link? (;

3) Okay, from here a window will appear that looks like the picture to the left. You can either cut and paste the URL in or simply type the URL in the space provided where it says Link to file or URL. The URL is the web site's address. 4) Be sure to hit your RETURN key! This activates your link!!!! * You must go to view show mode to check you links! 5) Your link will auto- matically be highlighted if it is activated. 6) The link will automatically appear in your Power Point as underlined text. * You can make graphic or picture links as well but they will not show the underline like the text does!

Transitions - timing, effects, & sounds

q Chart

q Music

Printing and Presentations

Organization and storing of files.

Remember to keep all the information you are using, including graphics, pictures, etc. all in the same folder that you are storing your presentation in. This makes for inserting files easy as well as when you are editing or sharing your work with others, everything you needed to create it is right there!